365 Technologies: Blog

7 Reasons You Should Outsource Your IT Department

michael@365tech.ca|Nov 4, 2025

Running a growing business is exciting, but this growth also adds complexity. Technology is no longer just a background tool that you can run to the school and grab another computer… it starts becoming the backbone of your operations. At this stage, companies often face a critical question: should we still handle IT ourselves, or is it time to outsource to a managed services provider?

If you’re struggling with IT headaches, stalled projects or spiraling costs, outsourcing may not just be a good idea, it could be the smartest business move you make for your growing business.
Here are seven signs that it’s time to consider outsourcing your IT department.

1. Technology is Holding Back Your Growth

Maybe your computers or servers are slowing down… your cloud storage is maxed out, or maybe you’ve even dealt with a security breach. Small businesses often reach a tipping point where their systems or processes can’t keep up and these bottlenecks don’t just frustrate employees; they can cost you money and opportunities.

Managed IT services give you scalable solutions to support growth instead of stalling it. Handing your IT off to capable, experienced hands ensures your IT evolves alongside your business, upgrading infrastructure and scaling with you.

2. You’re Losing Sleep Over Cybersecurity

Did you know that small and mid-sized businesses have often become prime targets? Cyber threats are no longer reserved for large enterprises, because smaller targets frequently have fewer defences in place. If you’re constantly worried about ransomware, phishing, or data breaches, you’re not alone and you’re definitely ready to take action.

A managed IT service provider offers proactive cybersecurity with 24/7 monitoring, threat detection, and training for your staff because at the end of the day, cybersecurity starts with your people. At 365 Technologies, we registered “Worry-Free IT^®” because peace of mind is just as important as protection, and this is what we’ve provided to local businesses for over 15 years.

3. Your IT Costs Are Unpredictable

One month, you need another computer for a new staff member. Maybe you have to replace a failed server. The next, you’re paying for emergency support for an issue you cannot fix yourself. These unpredictable spikes in spending can wreak havoc on cash flow and more importantly, halt your business.

Our fully managed IT services, known as 365Care+, gives you a predictable monthly cost model. Managed IT services wrap support, maintenance and monitoring into one flat fee, eliminating surprises and making budgeting easier. For growing businesses, that stability is invaluable.

4. Your Team is Stretched Too Thin

When businesses grow, IT responsibilities often fall onto someone that wasn’t actually hired to handle them. Maybe your accountant also manages software licenses, or your team lead doubles as your “IT person” because they know their way around a computer. That’s a recipe not only for burnout, but also for mistakes.

Give your team (and yourself) their time back so they can focus on what they do best. Instead of juggling IT emergencies, you can focus on growing your business, while a professional IT team (like your partner here at 365 Technologies?) keeps everything running smoothly in the background.

5. You Can’t Afford to Have Downtime

Whether it’s a server crash, a forgotten update, or a power outage, downtime can be very expensive. Lost productivity, frustrated customers and missed deadlines all add up.

Minimize downtime with proactive monitoring and updates and rapid on-site or remote response. At 365 Technologies, a real person answers the support line, with no phone queues or automated messaging. Our clients know they can reach us 24/7 because IT problems don’t respect business hours.

6. You Need Strategic IT Guidance

Technology isn’t just about fixing what’s broken. You need to plan for the future. If your business doesn’t have an IT roadmap, you’re likely spending reactively instead of strategically. We can help you align your technology with your business goals. Whether it’s cloud migration, cybersecurity monitoring, or long-term infrastructure planning, managed IT services can put you ahead of the curb instead of scrambling to keep up

7. You’re Facing Industry or Insurance Requirements

Today, industries and insurers are raising the bar on cybersecurity. The burden now falls on businesses to prove that they’re secure and have the systems in place for an investigation in the event of a data breach. Outsourcing ensures you aren’t caught off guard.

The Bottom Line: Get Worry-Free IT^® for Your Growing Business

If any of these signs resonated with you, outsourcing your IT department could be the competitive edge you need. Managed IT services aren’t just about fixing problems, it’s about preventing them, lowering costs, and giving you back the time and focus so you can just run your business.

At 365 Technologies, we’ve built our reputation on helping Manitoba and Saskatchewan businesses worry less about their IT and focus more on their growth. Whether you’re already scaling your operations, tightening your cybersecurity, or just tired of unexpected tech emergencies, we’re here to help!