The main difference in this version isn’t so much the software as how Microsoft delivers it to you. Microsoft Office 365 is an online, subscription-based service (you can pay monthly or annually) rather than use a CD to load the software.
- The key benefit: Your software is always up to date.
- The key downside: It costs a bit more, and you have to pay a monthly or annual subscription fee rather than a one-time software purchase.
- The key takeaway: While Office 365 does now require a subscription, its benefits and features likely outweigh the regular, and slightly higher, costs.
There are many advantages to Office 365. These are the most-important ones:
- Your go-to office anywhere: You can share your 365 Office software and documents easily across devices. Office 365 uses the cloud. You can be working on your office computer, in a meeting with your phone, at home on your laptop, or out of the country on your iPad, and still access your software and saved documents; all you need is an internet connection.
- Simple to learn and use: Office 365 is designed for large and small organizations. It’s easy to set up, connect to a VPN (virtual private network) and collaborate with others.
- Video conferencing: Almost all of the 365 Office packages come with online meetings and video conferencing for up to 250 people.
- Cloud storage: All but one package come with one terabyte of OneDrive storage per user.